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  • Your Rights

Your Rights

Under GDPR you have the right to control the information the Fund has about you and how it is used. This page sets out your statutory rights under GDPR and the processes adopted by the Fund in compliance of those rights.

The right to be informed

This is your right to know how your information is used and who it will be shared with. The Fund will publish on its website a Fair Processing/Privacy Notice which outlines what personal information the Fund will hold, who it will share it with and for how long the information will be held.

Should you feel that the information supplied in the Fair Processing Notice is inadequate or that it doesn't inform you about the how your information is used by the Fund, please contact the Fund's Data Protection Officer for more information.

The right of access 

This is your right to obtain

  • confirmation that your data is being processed

  • access to your personal data

  • access to policies and information held by the Fund about how it uses data.

This right enables you to verify that the Fund is using your data appropriately as well as providing you access to obtain copies of information we hold about you.

You are entitled to see the information we hold about you and can request a copy by emailing wmpfsar@wolverhampton.gov.uk

Copies of the information held will be provided within one month of receiving your request, however should your request be more complex, we may write to you informing you that your request may take longer confirming the date when the information will be provided.

The right to rectification 

You have a right to have your information amended or rectified if you believe it is inaccurate or incomplete.

If you believe any information we hold about you to be incorrect, please email pensionfundenquiries@wolverhampton.gov.uk and we will amend the information accordingly. Alternatively, the Fund operates a Pension Portal, a self service platform for members where they can upload changes to their personal details and request information from the Fund.

The right to erasure/ right to be forgotten  

This right allows individuals to request a company or body to delete any or all information they hold about them.

However, the right to erasure does not provide an absolute 'right to be forgotten'. Individuals have a right to have personal data erased and to prevent processing in specific circumstances:

  • Where the personal data is no longer necessary in relation to the purpose for which it was originally collected/processed.

  • When the individual withdraws consent.

  • When the individual objects to the processing and there is no overriding legitimate interest for continuing the processing.

  • The personal data was unlawfully processed (ie otherwise in breach of the GDPR).

  • The personal data has to be erased in order to comply with a legal obligation.

The Fund, in providing statutory duties under the regulations has determined that it cannot permanently delete a member's record. Member details and documentation are required to be retained to enable the Fund to comply with statutory and legal obligations. However, if a request is made to delete member details or documentation, it will be considered on a case-by-case basis.

The right to restrict processing 

You have a right to limit how the Fund uses your data, including who we share it with.

A request for your information to be used for limited purposes will not delete the information we hold about you.

The fund publishes a Fair Processing Notice which outlines how we use your data and who we share it with. Should you wish the Fund to limit how we use your data please email the Data Protection Officer with the reasons for your request.

The right to data portability  

This right enables you to obtain copies of the information we hold about you in a format that is easily transferred to either yourself or another organisation.

This is particularly relevant to members who may choose to transfer out of the Fund to another pension provider. The Fund will provide the information we hold about to your new pension provider in a format that they can use. The transfer would not take place without your consent.

Should you wish to request the transfer of your data, please email pensionfundenquiries@wolverhampton.gov.uk

The right to object 

In addition to the right to limit the use of your data, you also have a right to object to the use of your data for certain actions.

The Fund may share your information with third parties, for example where we outsource our print to mail documents (payslips, P60's, benefit statements). Under GDPR you can object to the Fund sharing your data with these third parties.

Should you exercise your right to object, it will not limit the information you receive from the Fund, as we may still be required by law to provide you with certain information. In cases such as this the Fund will take appropriate steps to ensure your request is complied with but that it also fulfils any legal obligation it has to provide you with information or supply services.

Children's data 

The General Data Protection Regulations specifically ensure the protection of children's data as children may be less aware of the risks and consequences associated with the processing of their personal data.

Any information held by the Fund which relates to the personal data of a child under 13 is held with the consent of the parent or the person with parental responsibility.

Children aged 13 - 16 are generally regarded as having the appropriate level of understanding to provide their own consent for the use of their data, provided the Fair Processing Notice has been written in a way they can understand.

The Fund's Fair Processing Notice has been reviewed using the Plain English Mark of Quality to ensure it is easily understood by children of 13 years or older.

For more information regarding your rights and how the Fund manages data, the Fund publishes a data protection policy, available on the policies tab under Information Governance.

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