WEST MIDLANDS PENSION FUND

Employer Self-Service (ESS)

IMPORTANT NOTICES:

  1. When uploading any files onto Employer Self-Service, please do not add special characters including apostrophes, full stops and commas into the file name.

  2. West Midlands Pension Fund has been made aware that, when running Active list reports on ESS, data will be pulled through for all employers that a user has access to, not only the employer selected in the Reporting Workflow. Please be mindful of this when sharing data externally. We are looking to resolve this issue in a timely manner.

  3. The Active List report lists all members that have an active status in the scheme. Please note that this may include members that have an ongoing leaver process running. Please ensure that when you are submitting exit interfaces to the Fund you make a note of the case number specific to the interface you are loading. You will then be able to run the ‘Employer Workflows’ report to ascertain if a particular interface has been successfully submitted to the Fund – these will be noted as ‘Complete’ in the Status column.

  4. Please see the Estimate functionality update Feb 2024 in the Downloads section for news about functionality introduced to allow estimates to be run beyond the current scheme year.


Employer Self-Service (ESS) is where we process the majority of your organisation's bulk member data.

You will find everything you need, including a full guidance document, videos, file layouts and an FAQ document on this page to help you navigate your way around ESS.

If you are interested in attending one of our online training sessions, please click the link to be taken to Eventbrite, where you can view and book onto any of our available sessions: ESS Online Training.

If you have any queries about any aspect of ESS, including how to submit an interface, using Admin Referrals to tell us about member/employer updates, or reporting, please contact us at WMPFEmployerSystemSupport@wolverhampton.gov.uk.


Guidance Videos



Current status

No current issues.

System availability

EQ scheduled maintenance will take place on the following dates:

  • 9 March – 10 March 2024
  • 13 April – 14 April 2024
  • 18 May – 19 May 2024
  • 8 June – 9 June 2024
  • 6 July – 7 July 2024
  • 10 August – 11 August 2024
  • 7 September – 8 September 2024
  • 28 September – 29 September 2024
  • 2 November – 3 November 2024
  • 7 December – 8 December 2024