Submit a joiner

Auto-enrolment is a government initiative to encourage workers to pay into pension arrangements. The scheme requires employers to enrol their eligible workers into a pension scheme automatically and to pay towards their pensions.

There are two requirements upon employers to admit eligible workers into the scheme:

• New Joiners
• Re-enrolment into scheme every three years

Eligible workers will be able to opt out of their employer's scheme if they have chosen not to participate. Please see Pensions Regulator - auto-enrolment process for more information on this process

Declaration of Compliance

To confirm your compliance with Automatic Enrolment as an employer you will need to complete a 'Declaration of Compliance'.

For details on how to complete this declaration and the process for submission please visit tPR Automatic enrolment declaration - Help for Employers

To complete the declaration, the information that you require from West Midlands Pension Fund, is the following:

• Employer Pension Scheme Reference (EPSR) - This is your unique Employer Number (either a three or four-digit number). This is the number you were allocated upon becoming a WMPF Employer.   
• Pension Scheme Registry Number (PSRN): 10079176 – You will need this number to quote auto-enrolling members into the scheme and for filling out the Declaration of Compliance.

All other information that is required for the completion of this form, is your own individual payroll information that you hold. If you are an employer that uses an outsourced payroll provider, you should contact them to obtain this information. 

Form A1 (previous pension rights information)

Following scheme enrolment, employers should provide a Form A1 to members,  allowing them to declare previous pension rights and investigate transfers into the Fund. The form (found in the downloads section) should be completed by members and returned to the employer. Pease ensure you insert the members individual pension reference on Form A1 before sending it a copy to DMT@wolverhampton.gov.uk

If you have a member that has previously opted-out and would like to re-join the Local Government Pension Scheme (LGPS), please refer the member to the member webpage.

Following written receipt of member election to enter or exit the 50/50 section of the scheme, employers are required to indicate the change on next monthly submission file and also submit a Standard Interface noting the change via Employer Self-Service. For more information on how Employers should administer requests received, please view the ‘50/50 section membership from April 2014 - Employer guidance notes’ in the Downloads section.

As part of the automatic enrolment cycle, members will be automatically moved back into the main section of the scheme with the opportunity to move back following a subsequent election.

A file can be submitted for new members of staff who have not previously been indicated as a new joiner via the monthly submission data file due to omission or error.

Please use the Bulk Joiner Notification provided in the Downloads section and save your file as a .xls/.xlsx file and upload it an Admin Referral workflow in Employer Self-Service. There is no need to remove the header information when loading .xls/.xlsx files through Employer Self-Service.

Please note if you any undisclosed pre-2014 joiners please contact Employer Services on WMPFEmployerliaison2@wolverhampton.gov.uk

Please refer to the Fund in these instances on how to confirm historic joiner information, such as backdated earnings and contributions.