Forms and data submission
Please note: these forms should only be completed by participating Fund employers.
Are the contact details we hold about your organisation correct? Please ensure that we are notified of any changes to your organisation's contact details.
Uploading data by Web Portal
Are you registered for web portal? If not please contact the Employer Services Team.
If so, this is where we process the majority of your organisation's bulk member data. Please refer to the relevant section below to find further assistance. To read how to upload files through the web portal, please view our 
web portal employer upload guide [2Mb]
Joiners
Please make sure all new joiners are included in your next monthly submission. For further information on the process and what additional information is required for joiners please refer to our Employer Guide - Monthly Data Submissions [4Mb] (page 11)
Forms
If a member is eligible and wishes to join the LGPS or they have recently become a member, they will need to fill out the application form (information for LGPS Fund administrators) which can be found here and return it to yourselves (the employer).
Guidance
If you require to make a material change (S10) to a member record you can do so via the web portal. Please note Form S10 is no longer available as a paper form/PDF.
50/50 Section: Please note, that the Fund does not provide a physical form for employers to provide to members in order that they can request to move between the main section of the fund and the 50/50 section, or vice versa. However, we have provided the following guidance notes [26kb] on how Employers should administer requests received.
Pre 2014 / Post 2014 joiner files - These files are for new members of staff, not members of staff who are subject to TUPE transfer.
Pre 2014 AE Joiner file layout [329kb] Post 2014 Joiner file layout [553kb]
Leavers
Please refer to our leaver flowchart [30kb]for an overview of how to notify the Fund for different types of leavers.
*Please note the monthly submission procedure only processes Opt-Out type leavers. All other leavers require an S4 form to be filled out via the web portal
Members wishing to Opt-out of the Scheme
If an member wishes to opt out of the LGPS, please direct them to the following page 'Thinking of opting out of the LGPS'. This page contains more information on opting out, the 'Opting out of the LGPS' form and details of the 50/50 section of the scheme (as an alternative to opting out).
Forms
Please note that the electronic forms only work with a Windows Operating System currently.
Early Leaver
E-Form S5 EL / OPT (Post 1 April 2014) [94kb]
Form S5 (EL / OPT) (Post 1 April 2014 Leavers) - Paper Version [37kb]
S5-Forms eSignature instructions [462kb]
Saving PDF versions of S5 Forms [412kb]
Retirement
E-Form S5 RB / DIS (Post 1 April 2014) [96kb]
Form S5 (RB / DIS) (Post 1 April 2014 Leavers) - Paper Version [36kb]
S5-Forms eSignature instructions [462kb]
Saving PDF versions of S5 Forms [412kb]
Form RB1 - Paper Version [43kb]
Form RB1 D - Paper Version [35kb]
RB1 & RB1(D) Forms eSignature instructions [669kb]
How to save uneditable versions of RB1 & RB1(D) Guide [597kb]
Ill Health
For more information on ill health please click here.
Guidance
Early Leaver
Retirement
Please note Post 1 April 2014 S4s to be submitted via the web portal / Pre 1 April 2014 S4s to be emailed to DMT@wolverhampton.gov.uk
For further assistance with completing these following forms please read the S4 Terminology Document [32kb]
Specimen Statutory Notifications
Death in Service
A copy of form PP2 should be completed by the member's spouse/eligible cohabiting partner and eligible children, and uploaded via the Death in Service notification on the Fund's Web Portal.
Standing Order Form
Accessing Encrypted Emails
When personal data is included in an email, we will send that email securely. Please view the how to open an encrypted email [937kb] document, for step by step instructions on how to open these emails from the Fund.
Other
Assumed Pensionable Pay (APP) and Full Time Equivalent (FTE) pay [26kb]
